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Oferta pracy: Office Coordinator

People make places
Office Coordinator
Location: Łódź
Responsibilities
  • Provides administrative supports to up to 2-4 members of the Business Solutions Leadership team
  • Complex calendar management, travel arrangements and expense management, coordination of virtual and physical meetings and leadership conferences, taking meeting minutes and tracking of action items
  • Develop and refine administrative procedures using latest technologies to streamline processes
  • Proactively picking up tasks and delivering in a timely manner
  • Management and filtering of phone calls, mail, email, clarifying/highlighting required action
  • Creating purchase orders and handling documents/contracts
  • Preparation and issuing of presentation material
  • Assisting with the onboarding and offboarding of senior team members
  • Liaising, problem solving and facilitating
  • Curious and interested in developing self-further within the business
  • Assistance for local Business Support Team
Requirements
  • Several years of experience as an Team Assistant supporting senior leaders, ideally in an international environment
  • Professional proficiency in English
  • Excellent communication and organizational skills
  • Microsoft Office expert user
  • Ability to build strong relationships with key stakeholders
  • Service-minded, solutions oriented, a problem solver, a team player and has a collaborative working style
  • Able to work at pace, adapt to change and remain calm in stressful situations
  • Capable of working independently as well as in teams
  • Loyalty, discretion, unquestionable integrity and professionalism
  • Working from the office 4-5 times a week
  • Optional
  • Experience with SharePoint, SAP, Ariba and a general affinity to technology
We offer
  • Competitive & Attractive employment conditions
  • Great work atmosphere
  • Work in a dynamic and professional team
  • Company tools to manage your career path
  • Modern, secure, productive & collaborative workplace
„The Administrator of your personal data is UAB "ISS Lietuva" with its business office in Vilnius, Savanori pr. 178A, entered into the register of legal entities of the Republic of Lithuania under numer 300144530. All data of the data controller, information on your rights, the purpose and legal basis for processing, the period for which the data will be stored and any other information in accordance with Article 13 of the General Data Protection Regulation (GDPR), have been published on the website https://www.lt.issworld.com/ in the Privacy Policy tab. Please read the Privacy Policy carefully before applying for the job advertisement. Please be advised that your data may also be transferred to ISS group companies pursuant to internal regulations”
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